Picnic in the Park Coordinator

Picnic in the Park Coordinator
~40+ hrs total (project-based) + ~8 hrs on event day | 2 people

Help organize one of SECA’s biggest annual events—bringing the community together for food, entertainment, and fun. This role is ideal for someone who enjoys planning larger events and coordinating multiple elements.

What you’ll do:

• Plan and coordinate the annual Picnic in the Park event (typically held in June)

• Submit required City of Calgary permits and site plans (February)

• Determine event scope, layout, and overall experience

• Coordinate food and beverage offerings

• Book entertainment and performers

• Arrange equipment and site logistics

• Support activity areas (e.g., youth zone)

• Create and manage a simple event budget and support fundraising efforts

• Recruit and organize volunteers (multiple shifts throughout the day)

• Work with the Events Committee to support planning and logistics

• Oversee event-day operations as a site lead

What we’re looking for:

• Organized and detail-oriented

• Comfortable coordinating large events with multiple moving parts

• Strong communication and volunteer coordination skills

• Able to plan ahead and manage timelines

Time commitment:

• ~40+ hours total leading up to the event (spread over several months)

• ~8 hours on event day

Good to know:

• This is a growing annual event with an established foundation

• You’ll be supported by SECA and the Events Committee

• Two coordinators share responsibilities

• A great opportunity to lead a high-impact, community-building event